Contract Management – Old Way vs New Way
Old Way
– Contracts are stored in file folders.
– Contracts are tracked in Excel sheets.
– No tagging available.
– Use multiple eSignature solutions.
– Pay per signature fee.
– Pay per user accounts.
Outcomes
– Difficult to find contracts.
– No way to access them on mobile.
– No notifications on expiring contracts.
– Easy to miss contract expirations.
– Easy to miss contract auto renewals.
– Paying multiple vendors for Digital Signatures and Contract Management.
New Way
– Contracts are stored in a centralised repository.
– Contracts can be tagged with any values that make sense to you and used in easy search and filtering.
– Chat with existing & new contracts using Gen AI for review and analysis
– Contracts can be tracked on a visual board.
– Send contracts for digital signatures using the same system.
– No separate charge per signature.
– Just forward your existing contracts to a specific email inbox, and contracts will be automatically uploaded in the system.
Outcomes
– Super easy to find contracts with blazing fast search.
– Access your contracts on web, iOS and Android with the same user experience.
– Notifications on expiring contracts so you never miss any contracts.
– Simple pricing.
– Same system for contract creation and contract management.
– Very easy to import existing contracts for tracking.
Use Cases
- Legal
- Contract creation, contract negotiation and approval, setting up template libraries, storing existing contracts, records retention and searching contracts are essential for legal teams.
- Sales
- This use case focused on the needs of sales stakeholders. Requesting a contract and searching existing contracts are key to sales stakeholders. Sales contracts are often also known as sell-side contracts.
- Procurement
- This use case is characterized by the priorities of procurement in the contract management process. Key capabilities needed by procurement organizations include searching contracts, updating and renewing contracts, manage contract requests, and store supplier contracts. Procurement contracts are often also referred to as buy-side contracts.
- Enterprise
- A use case focused on managing multiple contract types across the enterprise, including both buy-side (supplier), sell-side (customer) contracts and other contracts such employment contracts. It supports collaboration among key stakeholders, including procurement, sales and legal
According to 2021 EY Law Survey, 57% of business development leaders say that contracting inefficiencies have slowed revenue recognition.
Demo
Check out the demo to see the product in action.
Features
Powerful Contract Repository Single Source of Truth Stop wasting your time looking for contracts across shared drives and emails. Axsar Contracts manages all your contracts along with key meta data, drafts, attachments, and emails into one place. Link Related Documents Link amendments, addendums, orders, master agreements, and any other related contracts together so that you can see the entirety of a deal in one place. Store Files and Attachments To effectively track a contract’s related documents, you can store any related files and attachments in Axsar Contracts alongside each contract. Upload Contracts by Email Easily add contracts to Axsar Contracts from your inbox by forwarding an email to your Axsar Contracts specific email address. Chat with Contracts using Gen AI Use Gen AI chat with your contracts, ask critical questions about specific sections and boost efficiency & productivity. Seamless Digital Signature Tool Sign and Send Contracts Go ink and paper-free with an electronic signature, and watch your savings, revenue, and productivity grow. Axsar Contracts is a seamless digital signature solution that you have been always wishing for. Draft new contracts, sign them and them to others to collect signatures. Once the contract is signed, we generate a PDF version of the contract along with its full audit history (who viewed/signed at what time and from which IP address) and send it to all signees. Digitally e-Sealed Contracts Any new contracts signed using Axsar Contracts will be digitally e-sealed with Axsar Ltd digital certificate (only available on paid plans). It means that when you open the contract PDF (generated by Axsar Contracts after all signees have signed) in Adobe Reader, it will show the ‘Signature Panel’ and that it has been digitally sealed by Axsar Ltd and validate its authenticity. Once a document has been e-sealed, the contents cannot be tampered with. After this, any modifications to the PDF will be detected by Adobe Reader. A seal on a document certifies the integrity and origin of documents. An electronic seal, or e-seal, is like a digital version of a seal stamped onto paper documents. It still serves the same function; it’s simply been upgraded for use on digital documents. Contract Templates Create most common legal contracts with placeholders as Templates. Use templates to create new contracts at blazing fast speed. Powerful Search Instantly find contracts with fast and intuitive search. Stop wasting time browsing through shared drives and folders. Filter by type, contract owner or different custom tags. Activities, Reminders and Alerts Never miss a deadline again Axsar Contracts keeps track of critical expiry dates in your contracts and alerts your team of upcoming events. Track Expirations Axsar Contracts tracks upcoming expirations and notifies you well in advance. Calendar of Upcoming Events Track all key activities related with contracts on a calendar and assign activities to team members. Email Alerts to Keep You Aware Axsar Contracts sends you email reminders well ahead of key expiry dates so that you never miss a critical deadline again. Easy Permissions Management Manage users and permissions with ease. Invite Users Invite as many users as per your selected plan to use and access Axsar Contracts. Security Enterprise Grade Security We use strong encryption, and certified Google powered data-centres. Infrastructure Security We host your data in ISO 27001 certified data centres that provide SOC 1, 2, and 3 reports, physical safeguards, redundant networking and power, and 24/7 professional security staff. Strong Encryption Your data is encrypted with 256-bit Advanced Encryption Standard at rest. All connections are secured using TLS with 256-bit encryption.
Chat with contracts using Gen AI
Ask critical questions for review and analysis
Boost productivity and efficiency!
Contract Pipelines
Digitally e-Sealed Contracts
Create custom checklist and add them to contracts,
tasks or files
Settings > Customisation > Checklist Templates
Create Custom List of Values
(Contract Types, Departments, Task Status, Task Categories)
Create Custom Fields
(text, date, dropdown, number)
Settings > Customisation > Custom Fields
It is super fast and easy. Start creating new contracts now and send them to signees for quick signatures.
Never miss any expiring contracts. We will send you daily notifications about expiring contracts 30 days in advance.
Free trial doesn’t require a credit card.
Frequently Asked Questions
What is Axsar Contracts?
Axsar Contracts is simple Contract Lifecycle Management (CLM) solution that allows you to manage existing contracts and electronically request and add legally binding digital signatures, from new hire agreements to loans, to NDAs. Axsar Contracts is available in an intuitive web interface, and also as an iOS and Android mobile app so you can seamlessy access your contracts in any device.
Can I cancel at anytime?
Yes, you can cancel anytime no questions are asked while you cancel but we would highly appreciate if you will give us some feedback.
What is a template?
Templates are re-usable contracts, best used for commonly used forms like NDAs, Offer Letters, or Sales Agreements. Set them up once, save them as templates, and reuse the next time you need to create a new contract.
How are subscription payments handled?
We use Lemon Squeezy LLC to handle all web based subscriptions and it also acts as Merchant of Record.
How to request a signature?
First, create a new contract (ideally using an existing template), add Parties engaged in the contract, add/modify legal text, and add Signees for the contract along with their email address. Then click Send Contract for digital signatures. Once all Signees have digitally signed the contract, all will receive an email about contract completion and a PDF copy of the contract as an attachment.
How do I sign up for a free trial?
To sign up for a free trial of Axsar Contracts, just create a new account. You will be automatically given a 14 days free trial (no credit card required).